Our AI Receptionist Books More CrossFit Athletes & Members
Convert Drop-ins to Members with CrossFit-Trained AI Agents! Use the form below to test how our AI handles WOD questions, class bookings, and athlete inquiries – FREE!
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CROSSFIT AI DEMO LIVE
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CONVERSATIONAL AI THAT CONVERTS ATHLETES FASTER.
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Features
The AI Receptionist that Never Misses a WOD Call
Capture athlete calls and class bookings 24/7, even during early morning and late evening hours. Setup in minutes, keep your existing number.
Tailored To Your CrossFit Box
Your AI Receptionist understands CrossFit terminology, WODs, scaling options, and your specific programs. This means it can answer complex questions about movements, class times, and on-ramp programs easily.
Text & Schedule CrossFit Classes
Your receptionist can intelligently text athletes custom links during conversations. For example, if someone asks about tonight's WOD, it can text your class schedule or booking link instantly.
Build and Tweak in Minutes
The simplest solution for busy box owners. Create, purchase, and publish your CrossFit AI Receptionist in just five minutes. Update your WOD schedule, program details, or greeting anytime.
Advanced Analytics for Box Owners
View call transcripts, text history, and voicemails from athletes directly from your dashboard. Export phone numbers for targeted Open season or nutrition challenge promotions.
Multiple Channels - One CrossFit AI
Voice
Answers athlete calls 24/7 with a human-like voice. Perfect for early morning warriors and evening class inquiries.
Text
Reaches out via SMS, WhatsApp, Instagram and Facebook replying to WOD questions and booking classes.
Website Embeds
Embed your CrossFit AI in your website to answer scaling questions and book drop-ins instantly.
Key Benefits
Unlock Your CrossFit Box's AI Potential
Discover how our powerful AI features streamline your gym operations, boost athlete retention, and make managing your CrossFit box easier than ever before.
Class Reminders
Skyrocket your box's speed to lead and ensure that every athlete who wants to train is followed up with right away
Qualified Athletes
Our AI Sales Agent will qualify your prospects before you meet with them so you never deal with tire kickers who aren't serious about CrossFit!
Automated WOD Updates
Someone didn't show up to class? Our AI will automatically follow up with them and share tomorrow's WOD.
Booked To Your Class Schedule
The AI Sales agent can sync to your class calendar, view WOD capacity, and book athletes directly to your schedule.
Get Predictable Results
Unlike hiring a front desk staff or paying a full-time employee, our bot generates predictable results, void of human error.
100K+
Voice Calls Handled
1M+
Messages Across Channels
50+
CrossFit Boxes Automated
461
Unique Agents Generated
OUR POWERFUL FEATURES
Industry Leading Features for CrossFit Boxes
Wellgrow is fully customizable for CrossFit gyms. You can build custom AI phone call agents using no-code tools, define how athlete calls should be handled, and add automations like class booking, WOD reminders, or membership updates. It supports natural language understanding of CrossFit terminology, which helps the AI respond more naturally and improve athlete engagement.
Whether you want to build an AI receptionist, a class scheduler, or an athlete qualifier, Wellgrow gives you the flexibility to shape it around your CrossFit box.
Conversational AI Agents for Athletes
Wellgrow's AI agents are designed to engage with your athletes across multiple channels. Whether they reach out via text, email, or phone asking about WODs, scaling options, or class times, your AI assistant is always ready to respond instantly, providing personalized, intelligent conversations.
Multi-Channel Outreach for CrossFit Athletes
Wellgrow's AI can reach out and follow up with athletes across web chat, SMS, email, and phone calls. No matter how your members prefer to communicate about classes or training, AI will make sure they're always engaged.
Gym Management Integration
Seamlessly integrate with your gym management system to ensure that all athlete information, class bookings, and interactions are updated automatically. Your coaching team will always have the most up-to-date information to make informed decisions.
24/7 AI Receptionist for Your Box
Our AI Receptionists will work around the clock so you NEVER miss a potential athlete. They will automatically extract athlete information from conversations, update your gym software, route calls, and book classes! Convert all your inbound leads to training opportunities.
Testimonials & Reviews
Join Hundreds Of CrossFit Boxes Leveraging AI Agents!
See why hundreds of CrossFit gym owners trust us! Discover how our AI Agent solutions have helped box owners streamline operations and book more athletes.
We'd tried several automation tools...
Julian Weber
Strategy, implementation and support...
George Ellsworth
What impressed me most was their...
Richard Dorrington
What I appreciate most is their...
Luke Duyson
Finally found an AI solution that...
Samuel Butler
What I loved most was how patient the...
Harold Merton
The AI doesn't just book appointments...
Nicholas Arkwright
The integration with our existing GHL...
Dominic Greeley
Wellgrow's team actually listens
Magnus Steele
Latest News & Articles
Stay ahead of the curve with insights on AI automation, athlete experience, and CrossFit box growth strategies. From class scheduling trends to athlete conversion tactics, our blog is packed with actionable advice to help you run a smarter, more streamlined CrossFit gym.
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FAQ
We handle everything behind the scenes so your AI sounds natural and creates necessary actions in your gym management system.
What is AI Receptionist for CrossFit?
AI Receptionist is a conversational AI agent platform built specifically for CrossFit boxes to handle phone conversations and text messages across various channels such as SMS, Facebook, WhatsApp, Instagram & LIVE chat with AI — and both inbound and outbound calls. Using AI-powered voice and chat agents, it manages real-time athlete interactions like answering calls about WODs, routing them to coaches, booking classes, leaving voicemails, or sending follow-up via SMS about upcoming sessions. It understands CrossFit terminology and integrates seamlessly with your gym management systems.
Whether you're using it for athlete qualification, class scheduling, or just to reduce front desk workload, AI Receptionist makes managing your CrossFit box easier and more efficient. It goes beyond phone calls too - offering automation features that help improve athlete satisfaction and streamline coaching workflows.
How are you different from other gym software platforms?
We are the very first AI platform to combine voice & chat into one Assistant specifically trained for CrossFit — meaning you can create one Assistant that can call athletes, text them about WODs, and email class reminders, while retaining context of the conversation about their training goals.
Can I customize AI Receptionist for my CrossFit box workflows?
Absolutely. AI Receptionist is fully customizable for CrossFit gyms. You can build custom AI phone call agents using no-code tools, define how athlete calls should be handled, and add automations like class booking, WOD reminders, or membership updates. It supports natural language understanding of CrossFit terminology, which helps the AI respond more naturally and improve athlete engagement.
Whether you want to build an AI receptionist, a class scheduler, or an athlete qualifier, AI Receptionist gives you the flexibility to shape it around your CrossFit box.
We already have front desk staff, why use AI Receptionist?
Think of AI Receptionist as backup for your front desk or coaching team. It doesn't replace people — it handles the repetitive stuff like WOD inquiries and class bookings so your team can focus on coaching and building community. That includes managing overflow during peak hours (5-7 AM, 5-8 PM), answering simple questions about scaling, routing calls to coaches, and making follow-up contacts about missed classes.
It's especially helpful during early morning hours or when you're running competitions. Plus, because it understands CrossFit terminology, athletes get accurate information about movements, modifications, and class requirements.
What if the AI Agent doesn't understand CrossFit terminology?
You're always in control. With AI Receptionist, you can define how your AI agents speak about CrossFit, what tone they use, and ensure they understand your box's specific programs (on-ramp, Olympic lifting, competition prep). You can create structured responses for common questions about WODs and escalation rules to coaches when needed. Your AI stays on-brand with your box's culture and coaching philosophy.
What happens if the AI Agent gets stuck on a complex movement question?
If the AI doesn't understand something about a specific movement or workout, it knows what to do. It can ask for clarification, offer to connect them with a coach, or escalate the call to your head trainer. You can also set rules like "transfer complex movement questions to coaches" or "escalate injury-related concerns immediately." This ensures athlete safety and proper guidance.
Can AI Receptionist handle CrossFit competition registrations?
Yes - AI Receptionist can manage competition sign-ups, Open registrations, and special event bookings. It can collect athlete information, explain competition formats, handle payment processing, and send confirmation details. This is especially useful during busy periods like Open season when registration volume spikes.
Can I use my own voice or match my box's energy?
Yes. You can choose from a variety of AI voices or clone your own using integrations like ElevenLabs. This lets your AI voice agent match your box's high-energy culture and coaching style. Whether you want an energetic, motivational tone or a more technical, educational approach, AI Receptionist makes it easy to align with your brand personality.
What are AI Voice Agents?
AI voice agents are artificial intelligence powered virtual assistants that use speech recognition and natural language processing to understand, interpret, and respond to human speech in real time. They automate voice-based tasks like answering customer questions, booking appointments, handling service requests, or guiding users through processes.
What’s everything AI Receptionist can do?
It does a lot…Our guardian pulls all inbound and outbound message from the sub-account and, with the use of an “active tag”, we know who you want us to reply to and who not to. We also have 15+ built-in functions, inbound/outbound voice that does the same thing. Widget, telephony, deployment, and more.
What are the key components of an AI voice agent?
An AI voice agent is made up of four core components that work together to carry out a full voice interaction from start to finish.
Automatic Speech Recognition (ASR) listens to what the user says and turns their voice into text, removing background noise and figuring out the most likely words.
Language Understanding (LLM + NLU) looks at the text and figures out what the user wants, pulling out key details like names, dates, or account info.
Dialogue Management and Logic decides what to do next, whether that’s answering a question, calling an external system, or asking for more information.
Neural Text-to-Speech (Neural TTS) takes the final response and turns it into natural-sounding speech so the conversation feels smooth and human.
How long does it take to set up for my CrossFit box?
You can be up and running in just a few minutes. Choose a CrossFit template, connect your gym management system, upload your class schedule and WOD information, and go live. There's no coding required, and everything is built to work effortlessly with your existing systems.
How well does AI Receptionist scale?
AI Receptionist is built for scale. Whether you’re handling 100 or 10,000 calls per day, it maintains consistent performance with low-latency, real-time responses — making it ideal for teams that need to move fast without compromising quality.You can expand across use cases like appointment scheduling, follow-ups, or multilingual support — all without adding headcount. It’s a great way to improve customer service while keeping costs down.
Who is this system for in the CrossFit community?
This is for CrossFit box owners who want to capture more athletes without hiring additional front desk staff, coaches who want to focus on training rather than phone calls, and gym owners looking to automate the repetitive tasks while maintaining the personal touch that makes CrossFit special.
Do you provide onboarding and training?
Yes. Every plan includes onboarding and video tutorials. We also have a support team ready to help.
Can I have more than one account? (ex. Brands/Franchises/Multi-Location Owners)
Yes. Each plan comes with a set number of subaccounts. You can manage multiple clients or brands.
What if I’m not technical?
That’s the beauty of it - we’ve done all the setup. You don’t need to touch code, APIs, or advanced workflows.
Power Your Crossfit Box with AI
Whether you're using it for athlete qualification, class scheduling, or just to reduce front desk workload, AI Receptionist makes managing your CrossFit box easier and more efficient. It goes beyond phone calls too - offering automation features that help improve athlete satisfaction and streamline coaching workflows.