Features
Convert More Leads Into Athletes
AI Receptionist helps you capture, nurture, and convert prospects into committed CrossFit athletes on autopilot with our AI Assistants through SMS, Email, Live Chat, Phone Calls, and more! Scroll down for more details.
Benefits
Convert More Leads Into Athlete Conversations
AI Receptionist helps you capture, nurture, and convert prospects into committed athletes on autopilot with our AI Assistants through SMS, Email, Live Chat, Phone Calls, and more! Scroll down for more details.
01
Double Your Speed To Lead
Stop missing out on potential athletes! Our AI Assistants will automatically respond to WOD questions, follow up with class inquiries, and nurture your prospects. Streamline all your athlete communication in one place so that you can double your speed to lead and fill your classes!
02
Instantly Fill Your Class Schedule
Say goodbye to missed athlete opportunities! AI Receptionist schedules WOD sessions for you automatically so that you can build a stronger community! Our AI will book classes directly to your gym calendar.
03
Have a 24/7 AI Receptionist for Your Box
Our AI Receptionists will work around the clock so you NEVER miss a potential athlete. They will automatically extract athlete information from conversations, update your gym management system, route calls to coaches, and book classes! Convert all your inbound leads to training opportunities.
04
Autonomous Self-Schedule
Our AI Assistants will bring themselves back into the conversation. Your prospect is busy at work and needs a couple hours? No problem, the assistant will re-schedule themselves to follow up about that evening WOD.
05
Autonomous Emailing
Have your AI Assistant autonomously email prospects for you – no workflows required! Your lead requests more information about your on-ramp program, the assistant will craft and send an email with class details.
06
Get Predictable Results
Unlike hiring front desk staff or paying a full-time employee, our bot generates predictable athlete conversion results, void of human error. And the best part is that it frees up your coaches for what they do best – coaching.
Convert More Leads Into Athlete Conversations
AI Receptionist is fully customizable for CrossFit boxes. You can build custom AI phone call agents using no-code tools, define how athlete calls should be handled, and add automations like class booking, WOD reminders, or gym management updates. It supports natural language understanding of CrossFit terminology, which helps the AI respond more naturally and improve athlete engagement.
Whether you want to build an AI receptionist, a class scheduler, or an athlete qualifier, we provide the flexibility to tailor it to your CrossFit box needs.
7 Channel Automated Follow Up
Automatically message potential athletes across multiple channels including SMS, Email, Voicemail, Calls, Facebook Messenger.
Team Management
Work with coaches and staff to see the system how they see it, track athlete progress, set up membership campaigns, and more.
AI Class Booking
Use AI Receptionist to book WOD sessions for you so that you can focus on what matters the most: coaching athletes.
Lead Round Robin
Automatically distribute potential athletes between coaches and track the progress on each prospect.
Live Call Transfer
Automatically get inbound calls every time a prospect is ready to talk about joining your box and when they schedule their intro session.
Reminders
Remind yourself to follow up with athletes, send class schedules, or perform any other membership-related tasks in your athlete lifecycle.
Communication Center
All of your athlete communication in one place! Email, SMS, Phone, Voicemail, Facebook Messenger, Web Chat, and more!
Advanced Reporting
Easily see how well your membership campaigns and coaching team are performing so that you can increase your athlete opportunities.
Mobile App
Convert prospects on the go with our mobile app, respond to athlete inquiries, track membership statuses, complete follow-ups, and more.
Features & Benefits
The #1 AI Solution for CrossFit Boxes
With Industry Leading Features Built for Athletes
Autonomous Class Management
Our system can directly integrate with your gym calendar (Google Workspace, Outlook, Calendly, etc.) and the AI can conversationally book WOD sessions on it. Our AI Assistants can check current class capacity, cancel bookings, dynamically check available slots, and reschedule athletes.
Autonomous Note Taking
Your prospect mentions they’re recovering from a shoulder injury? The AI will make a note for the coaches. Does the current member want to upgrade to unlimited classes? The Assistant will leave a note. It’s a TRUE AI receptionist experience beyond just answering the phone. It lives on every channel and can orchestrate the whole athlete experience from inquiry to membership.
Autonomous Task Creation
Our AI Assistants can autonomously create tasks for your coaching team. If your prospect needs specific scaling information or wants to tour the facility, the AI will create a task and notify the appropriate coach.
Custom Actions
Create connections with ANY gym management system with custom actions and have the AI Assistant be aware of it. Connect your AI Assistant to your member database and have it reference athlete progress, membership status, or class history.
Voice AI for CrossFit
Our AI Voice Assistants can answer athlete calls 24/7, take notes about fitness goals, book WOD sessions, and redirect calls to coaches. Our Voice can converse in English, German, Japanese, Spanish, French, Portuguese & Hindi.
Data Extraction
Have your AI Assistant pull athlete information from conversations and update custom fields. A prospect calls asking about membership pricing? The AI Assistant can answer the call, explain your packages, and update your CRM with their fitness goals and contact information.
Build Vs Partner
Comparison Table
| Features | Replace | Other Tools | AI Receptionist |
|---|---|---|---|
| CRM & Pipeline Management | Pipedrive, Zoho | $99/m | ✓ |
| Unlimited Sales Funnels | ClickFunnels | $297/m | ✓ |
| Website Builder | WordPress, Wix | $29/m | ✓ |
| Surveys & Forms | Typeform, Google Forms | $49/m | ✓ |
| Email Marketing | Mailchimp, ActiveCampaign | $99/m | ✓ |
| 2-Way SMS Marketing | Twilio, SimpleTexting | $39/m | ✓ |
| Booking & Appointments | Calendly, Acuity | $29/m | ✓ |
| Workflow Automations | Zapier, Make.com | $169/m | ✓ |
| Courses/Products | Teachable, Kajabi | $99/m | ✓ |
| Call Tracking | CallRail, Twilio | $49/m | ✓ |
| Reputation Management | Birdeye, Podium | $159/m | ✓ |
| Tracking & Analytics | Google Analytics | $299/m | ✓ |
| Communities | Slack, Facebook Groups | $89/m | ✓ |
| Membership Mobile App | Trainerize, My PT Hub | $497/m | ✓ |
| Document Signing | DocuSign, PandaDoc | $89/m | ✓ |
| AI Agents Platform | Synthflow, Closebot | $475/m | ✓ |
| OVERALL PRICE | $2636+ per month | $299 per month |
Pricing & Plans
Get Started With AI Receptionist for Your CrossFit Box
Explore the options below. Whether you need just an AI agent platform for athlete calls or a complete Marketing Platform with CRM and member management capabilities, we’ve got your box covered!
$99
/Month
CRM & Lead Machine
An all-in-one sales and automation hub to streamline lead capture, follow-ups, and client management – built for service-based businesses.
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
$249
/Month
AI Agent Platform
Your always-on AI agents built to call and chat with customers, streamline support, and grow your sales – no extra team members needed.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Complimentary Extras
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
$299
/Month
BEST VALUE – (CRM + AI Agents)
Fully integrated for a seamless experience. Unlock end-to-end automation from first touch to follow-up – powered by AI and backed by a complete CRM system.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
Still unsure? Every purchase comes with a 100% money-back guarantee. Experience our product for 7-days risk-free, and if it’s not for you, we’ll ensure you’re fully refunded – no questions asked.
FAQ
We handle everything behind the scenes so your AI sounds natural and creates necessary actions in your gym management system.
What is AI Receptionist for CrossFit?
AI Receptionist is a conversational AI agent platform built specifically for CrossFit boxes to handle phone conversations and text messages across various channels such as SMS, Facebook, WhatsApp, Instagram & LIVE chat with AI — and both inbound and outbound calls. Using AI-powered voice and chat agents, it manages real-time athlete interactions like answering calls about WODs, routing them to coaches, booking classes, leaving voicemails, or sending follow-up via SMS about upcoming sessions. It understands CrossFit terminology and integrates seamlessly with your gym management systems.
Whether you’re using it for athlete qualification, class scheduling, or just to reduce front desk workload, AI Receptionist makes managing your CrossFit box easier and more efficient. It goes beyond phone calls too – offering automation features that help improve athlete satisfaction and streamline coaching workflows.
How are you different from other gym software platforms?
We are the very first AI platform to combine voice & chat into one Assistant specifically trained for CrossFit — meaning you can create one Assistant that can call athletes, text them about WODs, and email class reminders, while retaining context of the conversation about their training goals.
Can I customize AI Receptionist for my CrossFit box workflows?
Absolutely. AI Receptionist is fully customizable for CrossFit gyms. You can build custom AI phone call agents using no-code tools, define how athlete calls should be handled, and add automations like class booking, WOD reminders, or membership updates. It supports natural language understanding of CrossFit terminology, which helps the AI respond more naturally and improve athlete engagement.
Whether you want to build an AI receptionist, a class scheduler, or an athlete qualifier, AI Receptionist gives you the flexibility to shape it around your CrossFit box.
We already have front desk staff, why use AI Receptionist?
Think of AI Receptionist as backup for your front desk or coaching team. It doesn’t replace people — it handles the repetitive stuff like WOD inquiries and class bookings so your team can focus on coaching and building community. That includes managing overflow during peak hours (5-7 AM, 5-8 PM), answering simple questions about scaling, routing calls to coaches, and making follow-up contacts about missed classes.
It’s especially helpful during early morning hours or when you’re running competitions. Plus, because it understands CrossFit terminology, athletes get accurate information about movements, modifications, and class requirements.
What if the AI Agent doesn’t understand CrossFit terminology?
You’re always in control. With AI Receptionist, you can define how your AI agents speak about CrossFit, what tone they use, and ensure they understand your box’s specific programs (on-ramp, Olympic lifting, competition prep). You can create structured responses for common questions about WODs and escalation rules to coaches when needed. Your AI stays on-brand with your box’s culture and coaching philosophy.
What happens if the AI Agent gets stuck on a complex movement question?
If the AI doesn’t understand something about a specific movement or workout, it knows what to do. It can ask for clarification, offer to connect them with a coach, or escalate the call to your head trainer. You can also set rules like “transfer complex movement questions to coaches” or “escalate injury-related concerns immediately.” This ensures athlete safety and proper guidance.
Can AI Receptionist handle CrossFit competition registrations?
Yes – AI Receptionist can manage competition sign-ups, Open registrations, and special event bookings. It can collect athlete information, explain competition formats, handle payment processing, and send confirmation details. This is especially useful during busy periods like Open season when registration volume spikes.
Can I use my own voice or match my box’s energy?
Yes. You can choose from a variety of AI voices or clone your own using integrations like ElevenLabs. This lets your AI voice agent match your box’s high-energy culture and coaching style. Whether you want an energetic, motivational tone or a more technical, educational approach, AI Receptionist makes it easy to align with your brand personality.
What are AI Voice Agents?
AI voice agents are artificial intelligence powered virtual assistants that use speech recognition and natural language processing to understand, interpret, and respond to human speech in real time. They automate voice-based tasks like answering customer questions, booking appointments, handling service requests, or guiding users through processes.
What’s everything AI Receptionist can do?
It does a lot…Our guardian pulls all inbound and outbound message from the sub-account and, with the use of an “active tag”, we know who you want us to reply to and who not to. We also have 15+ built-in functions, inbound/outbound voice that does the same thing. Widget, telephony, deployment, and more.
What are the key components of an AI voice agent?
An AI voice agent is made up of four core components that work together to carry out a full voice interaction from start to finish.
Automatic Speech Recognition (ASR) listens to what the user says and turns their voice into text, removing background noise and figuring out the most likely words.
Language Understanding (LLM + NLU) looks at the text and figures out what the user wants, pulling out key details like names, dates, or account info.
Dialogue Management and Logic decides what to do next, whether that’s answering a question, calling an external system, or asking for more information.
Neural Text-to-Speech (Neural TTS) takes the final response and turns it into natural-sounding speech so the conversation feels smooth and human.
How long does it take to set up for my CrossFit box?
You can be up and running in just a few minutes. Choose a CrossFit template, connect your gym management system, upload your class schedule and WOD information, and go live. There’s no coding required, and everything is built to work effortlessly with your existing systems.
How well does AI Receptionist scale?
AI Receptionist is built for scale. Whether you’re handling 100 or 10,000 calls per day, it maintains consistent performance with low-latency, real-time responses — making it ideal for teams that need to move fast without compromising quality.You can expand across use cases like appointment scheduling, follow-ups, or multilingual support — all without adding headcount. It’s a great way to improve customer service while keeping costs down.
Who is this system for in the CrossFit community?
This is for CrossFit box owners who want to capture more athletes without hiring additional front desk staff, coaches who want to focus on training rather than phone calls, and gym owners looking to automate the repetitive tasks while maintaining the personal touch that makes CrossFit special.
Do you provide onboarding and training?
Yes. Every plan includes onboarding and video tutorials. We also have a support team ready to help.
Can I have more than one account? (ex. Brands/Franchises/Multi-Location Owners)
Yes. Each plan comes with a set number of subaccounts. You can manage multiple clients or brands.
What if I’m not technical?
That’s the beauty of it – we’ve done all the setup. You don’t need to touch code, APIs, or advanced workflows.